Become an Exhibitor

The World Marine Mammal Conference will be held in Barcelona (Catalonia, Spain) from December 9-12, 2019, an initiative of the Society for Marine Mammalogy (SMM) and the European Cetacean Society (ECS) and co-organized by SUBMON and the University of Barcelona. An opportunity which will bring together scientists, managers, policy-makers, educators and students from across the globe to discuss the world’s most exciting science and most pressing conservation issues. The World Marine Mammal Conference offers an unparalleled opportunity to engage in interdisciplinary and intercultural dialogue in order to foster international collaborations that will impact our understanding of marine mammal science and conservation.

Being an exhibitor, enables you to showcase your company, project, organization or services to a captive audience!
If you are interested in a exhibitor booth please contact exhibitors@wmmconference.org.

Exhibition Area

WMMC’19 will take place in Centre de Convencions Internacional de Barcelona (www.ccib.es/).

Exhibition area is in the Exhibition Hall (Area 5-8) with a dimension of 11.340 m2.

Booth Dimensions

Dimensions for booth space are in the image below.

Important Dates

Timeline:

July 10, 2019 – Exhibitor registration opens

October 10, 2019 – Full payment and exhibitor description due and last date for 50% cancellation refund

Rental and Booth Space

Price:

  • 1,300 € (1500 $) per Standard Commercial Booth
  • 800 € (900 $) per Nonprofit — High income Country
  • 600 € (700 $) per Nonprofit — Low income Country*

*For the complete list of considered countries, click HERE (information is located under International Travel grants section).

 

Space costs include:

  • Rental of space (Structure 2.5 meters)
  • Table (dimensions – 120cm x 70cm x 75cm).
  • 2 chairs.
  • Electricity connection.
  • Cleaning.
  • Stand assembly & disassembly.
  • Sign with the name of the exhibitor.

Registration and Booth Staffing

To have the exhibit space held for you in the exhibit hall, a 50% deposit must be paid when you send in your form. Full payment is due on Thursday, 10th October 2019.

Each booth fee includes registration for two company representatives, who will be working the booth. At least one person must be at the booth at all times, with two during peak hours. In addition to the standard booth package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Tickets to social events, including welcome reception and closing celebration, will be available via the registration menu. A confirmation e-mail will be sent to you to confirm the 50% deposit. This e-mail will also guide you through the registration steps. Each exhibiting firm is responsible for its equipment and must have an attendant in the booth during the hours the exhibit area is open to the public. Exhibit representatives must wear the official WMMC2019 badge at all times while in the exhibit area. Exhibit representatives may pick up their badges at the registration area.

Upon request an “Exhibitor Booth Staff” registration may be purchased for an additional $50 USD for staff members that do not wish to attend the main conference activities (i.e. plenaries, presentations and events). This registration will only grant exhibitor staff to the exhibition area only to operate the booth.

Exhibit Hours

Monday, December 09 – 10:00 AM to 3:00 PM

Tuesday, December 10 – 8:30 AM to 4:30 PM

Wednesday, December 11 – 8:30 AM to 4:30 PM

Thursday, December 12 – 10:00 AM to 3:30 PM

Additional items and Special Requests

GL events CCIB, SL is the Official Service Contractor for the event.  If you would like to order carpet, any additional furnishings or audio visual for your booth, please download the Rental Order Forms, along with the Payment Policy Information, or you may email and/or call the CCIB direct at, satellites@ccib.es   telf +34 93 230 1000. To view the brochure, click HERE.

Shipping Goods to your Stand

Resa Expo Logistics is the official drayage, material handling & customs provider for the event.  Before shipping any items to your stand please make sure you get in touch with the official handling company, RESA EXPO LOGISTICS.

They will be happy to solve your doubts and offer their services for reception and delivery or unloading to stand of your materials.

 

They will provide the following services:

  • Unload / Reload of vehicles
  • Advanced Warehouse Service (the CCIB does not receive shipments)
  • Material handling
  • Customs Broker (all shipments need a Spanish importer of the record)
  • Vehicle Traffic Control
  • Return shipments
  • National / International Transports

The pricing information form for these services can be found HERE or you may email and/or call Resa Expo Logistics at, operations@resaexpo.com, Evelyn Gomez, Tel.: 0034 / 932334110

Please note that the CCIB does not receive customs clear or store incoming shipments. If you intend to ship goods directly to your stand, you need to be there in order to sign off on the delivery note of your transport company.

Please be aware of the following arrival deadlines, according to each type of shipment:

Roadfreight & Courier – Arrival to Resa Warehouse 3 working days, Wednesday 4 December, before required delivery to stand

Airfreight – Arrival to destination Airport 3 working days, Wednesday 4 December, before required delivery to stand

Seafreight FCL – Arrival to destination Seaport 5 working days, Monday 2 December, before required delivery to stand

Seafreight LCL – Arrival to destination Seaport 10 working days, Monday 25 November,  before required delivery to stand

* Direct truck deliveries to the venue must be according to the official dates of the event and are to be reconfirmed with Resa.

Cancellation Policy

Cancellation before Thursday, 10th October 2019, obligates the exhibitor to 50% of the total booth cost, and cancellation after 10th October 2019, obligates the exhibitor to full payment of the booth fee.

Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 5 pm AST on Monday, 9th December 2019, may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

Security

The WMMC’19 conference committee takes no responsibility for items inside the booth, brought by the exhibitor or stand builder as well as displayed material or private objects of the booth staff.

The exhibitor is responsible to set up and tear down their individual booth during the scheduled set up & tear down times.  Anything left in a booth or within the venue after the tear down will be disposed of and a possible fees charged to the exhibitor for the disposal

Regulation

The shell squeme stands may not be damaged, spoiled or in any way changed (e.g. by drilling of holes, use of nails or screws, etc.).

WMMC 2019 Organization reserves the right to invoice to the exhibitor any damage that is detected during the break down of the exhibition. This includes the cost of the cleaning and removal of stickers, Velcro, posters, vinyl … placed by the exhibitor on the CCIB’s structures.

If you have any questions, please contact at: exhibitors@wmmconference.org