GUIDANCE FOR POSTERS

Remember that a poster presentation provides the ideal opportunity to meet and talk with colleagues who have a direct interest in your work. It offers a more intimate forum for information exchange than does a spoken presentation. The posters will be displayed in “bays,” generally containing 8-12 posters on the same topic. This layout design allows traffic to flow in the wide aisles outside the bays, while people who are interested in a particular topic can enter the bays and discuss it with the presenters.

Good posters are essentially extended abstracts with easily readable graphics to make the main points. The poster should clearly describe your research and its results without need for extended explanation.

All students who want to be considered for awards should have uploaded their posters by December 1, 2019. Final scoring will take place in person at conference.

Guidance for Posters

With these goals in mind, we offer the following practical guidelines:

  • TITLE: The title of your poster and the names of the authors should be large and clearly visible from 20 feet away. This means that the font should be at least 1 inch (2.54 cm, 72-point font size) in height. Affiliations and contact details (including e-mail addresses) of authors should be included.
  • ABSTRACT: The full text of your abstract may be included, or an abbreviated version.  Some presenters find a picture-like abstract to be effective.
  • TEXT: Any text should be kept to a bare minimum, keeping in mind that the main points of your poster should be contained in the figures and illustrations and their captions. The text should be in at least 24-point font size to be easily read.
  • GRAPHICS: Graphics, such as tables, figures, and illustrations, should contain the majority of the content of your poster. They should be clear and concise and should convey their primary meaning with little effort from the viewer. They do not, however, need to be simple. All graphics should include a brief heading or caption describing their content and meaning, and expressing the primary point of the graphic. A brief self-explanatory figure legend should be included below the main caption, containing a more-detailed description of the points of the graphic. The legend should include a description of the graphic as well as the conclusions derived from its content.
  • LAYOUT AND DESIGN: Posters can be produced by using design or presentation software such as Microsoft PowerPoint. The entire poster can be laid out as a single file, including text, tables, figures, and photographs. Modifications to the design can be accomplished easily until the desired layout is achieved. The poster can then be printed using large color ink-jet printers at printing service centers. Another option is to use thin mounting board, with text and graphics tacked or glued on top. Remember you will have to tack or pin your poster to the poster board and tape is usually not effective on such display boards.

You may also consider using audio-visual electronics or light. Sounds or videos are often a great way to get attention from people. We will try to have power available for all who might need that and if you need any special shelf or place to put your extra equipment, please let us know.

  • ELECTRONIC POSTERS: For the first time we will give you the option of presenting your research purely as an electronic poster where you either have your poster displayed on a large screen or even better make a video where you explain your research in front of your poster and you can then add videos from field work or laboratory experiments as you like. Please choose this option if you are ready to try something new and exciting. You will still be part of the poster session and be able to talk to people about your work.
  • OTHER: Providing ‘mini’ versions of your poster as handouts or electronic copies for colleagues to take with them for further study will widen your audience. Laminating your poster in thick plastic and then transporting it in a tube can make the poster unwieldy to put up. Take some time to uncurl your poster prior to attempting to display it.

More advice on presenting posters well is readily available on the Internet. One such website is: Poster-Perfect.

How to create a better research poster in less time

Poster Pods

Poster Pods are a free, fun and voluntary event that will take place during the WMMC2019 poster sessions! Poster Pods consist of ~ 10 people who are led through a theme-based series of posters by an expert in the field, and converse with poster presenters along the way.

As poster presenters, you may be visited by a pod.  You will have ~ 5 minutes with each pod to present your poster to them, then there will be ~5 minutes of discussion time with pod participants before moving on.

To sign up as a potential leader for poster pods, be sure to click the option in the registration menu during checkout!

Frequently Asked Questions

I can no longer attend the conference.  Can a co-author who is registered present in my place?

A registered co-author may present in your place if they are not already presenting at the conference.  Please contact posters@wmmconference.org for assistance.

 

Why can’t I see anything when I go to my abstract submission profile?

Make sure you are signed in under the email address associated with your conference (registration and abstract submission) profile. If you think you may have two conference profiles set up, or your membership profile uses a different email address than your conference profile, please contact our abstract team at abstracts@wmmconference.org for assistance.

 

Why can’t I see the red folder where I am supposed to upload my poster?

You must be signed in under the email address associated with your poster presentation and be the designated presenter of your poster in order for this red folder to appear beside your presentation. We have found that handheld devices do not display the upload interface as well as laptop and desktop computers.

 

What if my student poster is not ready for the December 1, 2019 upload deadline to be considered for an award?

Please contact awards@wmmconference.org to let them know so that they can assist you.

 

Do I need to bring my own mounting equipment to attach my poster to the board?

No.  All mounting equipment (boards, pins, signs etc.) will be provided at the conference.

If you questions regarding posters, please contact posters@wmmconference.org