WORKSHOPS

Workshop proposal submission is now open! The deadline for all submissions is Wednesday, April 30, 2019 at midnight, Barcelona time (GMT +1).

World Marine Mammal Conference-affiliated workshops are half day, full day, or two day events proposed by individual researchers (the “workshop leaders”) and organised by them if their proposal is accepted by the WMMC conference committee. WMMC workshops will be held on Saturday 7 and Sunday 8 December, 2019, during the weekend just prior to the conference.

WMMC-affiliated workshops are open to all conference registrants up to the stated capacity of the workshop (in contrast, see information on non-affiliated workshops and meetings below). We expect to receive between 20-40 workshop proposals and have 12-16 rooms available per day, so may not have space for all the proposed workshops. A group of reviewers approved by the WMMC Conference and Scientific Program Committee chairs will evaluate the workshop proposals and select those to fill the available slots based on their review scores. Other workshops will be placed on a waiting list and added to the schedule by rank order of their review scores if additional slots become available.

To submit a workshop proposal to the conference committee, please follow the steps below:

  1. Select your option for signing in through SMM / ECS. LOGIN HERE
  2. Once you are signed in, select the workshop proposal submission option.
  3. Fill out “boxes” in an online form. In your proposal you must:
    • specify the workshop subject or theme;
    • briefly explain why your workshop is relevant to the conference;
    • specify the expected format (e.g. a series of speakers and/or a panel followed by discussion, a training session on use of technology or data analysis; a small group effort to analyse data or draft an action plan, etc.);
    • roughly estimate the number of participants expected;
    • describe to what audience the workshop outcome or conclusions is directed, and
    • indicate how the output(s) of the workshop will be disseminated.

If workshops organizers can arrange financial support from individual sponsors or agencies to lower the cost to participants, that reduced cost will be shown on the workshop registration page and participants will only be charged for the remainder.

Please note: Registration and fee payment for WMMC-affiliated workshops will only be available on the WMMC website, so workshop organizers will not have to deal with cash, nor arrange for A/V or coffee breaks, etc. No lunch option is available. We are instead recommending that full-day workshops allow at least 1.5 hours for lunch to allow time for participants to forage off-site at the many nearby food options.

If you would like to discuss the options before you submit a proposal, or have questions about any of the requested information, contact Frank Cipriano at workshops@wmmconference.org

Workshop Requirements and Fees

WMMC workshop leaders (those who submit the proposal and organise a workshop) must be a member of one of the two sponsoring societies (ECS or SMM). In appreciation of their contribution in organising a workshop, up to two workshop leaders are not expected to pay the registration fee for the workshop they organise (but will pay if they attend another workshop). Presenters at workshops (those who give a talk or take part in a panel discussion) are required to pay the workshop registration fee. If presenters are not registered for the conference, they will also have to pay an additional one-day registration fee. In exceptional cases, individual workshop leaders can request attendance by non-registered individuals (e.g. an invited speaker who comes only to give a presentation, not to participate in the complete workshop). Registration and fee payment for WMMC-affiliated workshops will only be available on the WMMC website, so workshop organizers will not have to deal with cash, nor arrange for A/V or coffee breaks, etc.

One-day registration fees for those not otherwise registering for the conference:

  • Member: $100 USD
  • Non-member: $140 USD
  • Student member: $40 USD
  • Student non-member: $60
  • Developing Country Member*: $60 USD
  • Developing Country non-member: $80 USD

If workshops organizers can arrange financial support from individual sponsors or agencies to lower the cost to participants, that reduced cost will be shown on the workshop registration page and participants will only be charged for the remainder.

* Applying criteria for developing countries, in 2019 investigators from all countries EXCEPT the following can apply: Australia, Austria, Belgium, Canada, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea, Luxembourg, Netherlands, New Zealand, Norway, Poland, Singapore, Slovenia, Spain, Sweden, Switzerland, Taiwan, United Kingdom, and United States.

Coffee Breaks and Lunch

Coffee and tea breaks are included in the price for all workshops. No lunch option is available. We are instead recommending that full-day workshops allow at least 1.5 hours for lunch to allow time for participants to forage off-site at the many nearby food options.

Non-Affiliated Workshops and Meetings

Individual conference attendees may wish to take advantage of the presence of colleagues at the conference and host additional non-WMMC-affiliated workshops or organizational meetings, but they will be responsible for all logistics including reserving the venue for their meeting and covering the cost of the space, equipment, and refreshments. No assistance will be provided by the WMMC organizing committee other than providing a list of possible meeting sites and contact information (for a copy of the list send an email to workshops@wmmconference.org). No endorsement of such meetings by the WMMC organizing committee or sponsoring organizations is implied by such assistance.

Frequently Asked Questions

What and When are the WMMC Workshops?

World Marine Mammal Conference-affiliated workshops are half-day, full day, or two day events proposed by individual researchers (the “workshop leaders”) and coordinated by them if their proposal is accepted by the WMMC conference committee. Workshops are typically a meeting at which a group of people engage in intensive discussion and activity on a particular subject or project. The format of such events varies widely and includes: a series of speakers and/or a panel followed by discussion, a training session on use of technology or data analysis; a small group effort to analyse data or draft an action plan, etc. WMMC-affiliated workshops are open to all conference registrants, and to those not attending the conference for an additional fee. The workshops will be held pre-conference on Saturday 7 and Sunday 8 December, 2019.

 

What time are the workshops?

The majority of the workshops are either a half-day (8:30 AM – 12:30 PM and 1:30 PM – 5:30 PM) or a full day  (8:30 AM – 5:30 PM). Workshops of two day duration may also be offered.

 

What time will rooms be available for set-up on the day of workshops?

Please note that rooms will be available as of 8AM, but workshops will start as of 8:30AM.

 

Where are the workshops being held?

Workshops are being held at the conference venue, the Centre de Convencions Internacional de Barcelona.

 

Will you feed us during the workshops?

All workshops will include coffee breaks, but in order to keep workshop costs down, lunch options are not available. We are recommending that full-day workshops allow at least 1.5 hours for lunch to allow time for participants to forage off-site and will provide you with a list of nearby places to eat.

 

How many people can attend each workshop?

Most of the workshop rooms available are limited in size, so be sure to sign up early! Available rooms are a variety of sizes to accommodate 35-150 participants in classroom-style seating – there are fewer larger rooms.

 

How much do workshops cost?

Most workshops cost $70 USD for a half-day workshop and $110 USD for a full day workshop. If you are not registered for the conference, you will have to pay an additional one-day registration fee for each workshop day you attend (see the table below for a list of fees by membership category).

Do I have to be registered for the conference to attend workshops?

In exceptional cases, individual workshop organizers can authorize attendance by non-registered individuals (e.g. an invited speaker who comes only to give a presentation, not to participate in the complete workshop). But preference will be given to those registered for the conference and non-conference registrants will have to pay an additional one-day registration fee (see below).

If you are not registered for the conference, you can still register for a workshop, but will have to pay for a one or two-day registration fee.

One-day registration fees for those not otherwise registering for the conference:

  • Member: $100 USD
  • Non-member: $140 USD
  • Student member: $40 USD
  • Student non-member: $60
  • Developing Country Member*: $60 USD
  • Developing Country non-member: $80 USD

Presenters at workshops (those who give a talk or take part in a panel discussion in addition to participating in the workshop) are required to pay the workshop registration fee, and if not registered for the conference, an additional one-day registration fee. In exceptional cases, workshop leaders can request attendance by non-registered individuals (e.g. an invited speaker who comes only to give a presentation, not to participate in the complete workshop).

* Applying criteria for developing countries, in 2019 investigators from all countries EXCEPT the following can apply: Australia, Austria, Belgium, Canada, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea, Luxembourg, Netherlands, New Zealand, Norway, Poland, Singapore, Slovenia, Spain, Sweden, Switzerland, Taiwan, United Kingdom, and United States.

 

How do I sign up for a workshop?

Check back on May 29th for a list of workshops!

When available, you can sign up for workshops on the conference registration page. There you will see a list of the workshops being offered on Saturday 7 and Sunday 8 December, 2019. You will only be able to sign up for one workshop per day (or two half-day workshops).

Be sure to register for workshops early as space is limited. Once a workshop is sold out, a wait list option will appear in case space opens up.  Those on the waiting list will not have to pay in advance, but will be contacted by email if a spot in their preferred workshop opens up and then they will be able to pay and complete their registration for the workshop.

 

Help! I’m having trouble signing in and I want to register for a workshop!

This is probably a “cookies” or caching problem in your browsing software. Empty the cache/cookies in your web browsing software.

Another possibility is that one of the extra toolbars or browser add-ons is causing an unexpected problem. You might try registering using another browser.

  1. Open a new browser
  2. Click here and select your option for signing in through SMM / ECS.
  3. Once you are signed in, select the workshop proposal submission option.

Still having problems? Contact workshops@wmmconference.org

 

What if I sign up and a workshop is cancelled?

Note that workshops may have to be cancelled if the organizers/presenters have scheduling difficulties or the workshop does not reach a minimum number of signups. If a workshop is cancelled those who have signed up will be notified by email. You will be given an option to switch to a different workshop or be reimbursed.

More general workshop questions should be directed to our workshop coordinators for the WMMC 2019 conference at workshops@wmmconference.org